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Medical Store Management System Project Report
A medical store management system is a web application that helps store owners and managers track inventory, sales, and customers. It can also help to create invoices and notify the shopkeeper which medicines are expired. A medical store management system project report is a document that describes the design, development, testing, and deployment of such a system.
Medical Store Management System Project Report
Introduction
The main objective of this project is to develop a medical store management system that can automate and simplify the tasks of managing a pharmacy business. The system should have the following features:
Inventory management: The system should keep track of the stock levels, expiry dates, batch numbers, and prices of all the medicines in the store. It should also generate purchase orders and update the inventory when new stock arrives.
Sales management: The system should record the sales transactions, generate invoices and receipts, and calculate the total amount and change due for each customer. It should also provide reports on daily, weekly, monthly, and yearly sales.
Customer management: The system should store the details of the customers, such as name, address, phone number, email, and prescription history. It should also allow the customers to place orders online and view their order status and history.
Notification management: The system should alert the shopkeeper when any medicine is about to expire or run out of stock. It should also send reminders to the customers when their prescriptions are due for refill or renewal.
Literature Review
Several studies have been conducted on the development and implementation of medical store management systems. Some of the relevant works are summarized below:
Lt Col Ashok Kumar et al. (2015) proposed a six-step quality improvement process based on the Plan-Do-Study-Act cycle to improve the medical stores management in a tertiary care health care facility. They used automation and effective communication to streamline the inventory management, documentation, and audit processes. They reported that their approach resulted in replacing 55 expired drugs with fresh stock, dropping various pending audit objections, and improving the inventory management efficiency .
Mushe Abdul Hakim et al. (2020) developed a pharmacy management system using PHP and Codeigniter framework. They implemented features such as user authentication, medicine management, sales management, supplier management, customer management, report generation, and backup and restore. They tested their system using black-box testing and white-box testing methods and found that it met all the functional requirements .
Anweasha et al. (2019) designed and developed a pharmacy management system using MySQL database and Java programming language. They used NetBeans IDE for coding and XAMPP server for hosting. They followed the waterfall model for software development life cycle and used data flow diagrams, entity relationship diagrams, class diagrams, and sequence diagrams for system analysis and design. They evaluated their system using unit testing, integration testing, system testing, and user acceptance testing techniques .
System Design
The system design of the medical store management system is based on the following specifications:
The system should be a web-based application that can be accessed from any device with an internet connection.
The system should use PHP as the server-side scripting language, MySQL as the database management system, HTML as the markup language, CSS as the style sheet language, and JavaScript as the client-side scripting language.
The system should follow the Model-View-Controller (MVC) architecture, where the model represents the data and business logic, the view represents the user interface, and the controller handles the requests and responses between the model and the view.
The system should have three types of users: admin, shopkeeper, and customer. The admin can manage the users, medicines, suppliers, and settings. The shopkeeper can manage the inventory, sales, and customers. The customer can place orders, view order status, and manage their profile.
The system should have a secure login and registration system that uses password hashing and encryption techniques. The system should also have a password recovery system that uses email verification and security questions.
The system should have a user-friendly and responsive interface that adapts to different screen sizes and devices. The system should also have a navigation menu that allows easy access to different features and functions.
System Implementation
The system implementation of the medical store management system involves the following steps:
Setting up the development environment: The first step is to install and configure the required software tools and technologies, such as XAMPP server, PHP, MySQL, HTML, CSS, JavaScript, etc.
Creating the database: The next step is to create the database schema and tables using MySQL commands or graphical user interface tools. The database should store all the information related to users, medicines, suppliers, sales, orders, etc.
Coding the application: The third step is to write the code for the application using PHP, HTML, CSS, and JavaScript. The code should follow the MVC architecture and implement all the features and functions of the system.
Testing the application: The fourth step is to test the application using various testing methods and tools. The testing should ensure that the application is free of errors and bugs and meets all the functional and non-functional requirements.
Deploying the application: The final step is to deploy the application on a web server or a cloud platform. The deployment should ensure that the application is accessible and usable by the intended users.
System Evaluation
The system evaluation of the medical store management system is done by measuring the performance and effectiveness of the system using various criteria and metrics. Some of the possible evaluation methods are:
User feedback: The user feedback method involves collecting and analyzing the opinions and suggestions of the users who have used the system. The user feedback can be obtained through surveys, interviews, questionnaires, etc. The user feedback can help to identify the strengths and weaknesses of the system and improve the user satisfaction and experience.
Usability testing: The usability testing method involves observing and measuring how the users interact with the system and how well they can complete the tasks and goals. The usability testing can be done using methods such as think-aloud protocol, heuristic evaluation, cognitive walkthrough, etc. The usability testing can help to evaluate the user-friendliness, efficiency, and effectiveness of the system.
Functionality testing: The functionality testing method involves verifying and validating that the system performs all the functions and features as expected and meets all the functional requirements. The functionality testing can be done using methods such as unit testing, integration testing, system testing, etc. The functionality testing can help to ensure the reliability, accuracy, and completeness of the system.
Performance testing: The performance testing method involves measuring and analyzing the speed, scalability, stability, and resource consumption of the system under different load conditions. The performance testing can be done using methods such as load testing, stress testing, endurance testing, etc. The performance testing can help to ensure the responsiveness, availability, and robustness of the system.
System Benefits
The system benefits of the medical store management system are the positive outcomes and impacts that the system can bring to the stakeholders and society. Some of the possible benefits are:
Improved efficiency: The system can improve the efficiency of the medical store management by automating and simplifying the tasks of inventory management, sales management, customer management, and notification management. The system can also reduce human errors and save time and cost.
Increased profitability: The system can increase the profitability of the medical store business by increasing sales, reducing wastage, optimizing inventory levels, and enhancing customer loyalty. The system can also provide reports and insights that can help to make better business decisions.
Enhanced quality: The system can enhance the quality of the medical store service by providing accurate and timely information, ensuring availability and safety of medicines, and improving customer satisfaction and trust. The system can also comply with the standards and regulations of the health care industry.
Social responsibility: The system can contribute to social responsibility by improving public health, reducing environmental impact, and supporting ethical practices. The system can also promote awareness and education on health issues and medicines.
System Challenges
The system challenges of the medical store management system are the difficulties and obstacles that the system may face or encounter during its development, implementation, or operation. Some of the possible challenges are:
Data security: The system may face data security challenges such as unauthorized access, data theft, data loss, data corruption, etc. The system should implement proper data security measures such as encryption, authentication, authorization, backup, recovery, etc. to protect the data from internal and external threats.
Data quality: The system may face data quality challenges such as incomplete, inaccurate, inconsistent, outdated, or duplicated data. The system should implement proper data quality measures such as validation, verification, normalization, standardization, etc. to ensure the data is correct and reliable.
User resistance: The system may face user resistance challenges such as lack of awareness, lack of training, lack of trust, or fear of change. The system should implement proper user resistance measures such as communication, education, participation, feedback, etc. to overcome the user resistance and increase the user acceptance and adoption.
Technical issues: The system may face technical issues such as bugs, errors, failures, crashes, etc. The system should implement proper technical measures such as debugging, testing, maintenance, support, etc. to resolve the technical issues and ensure the system functionality and performance.
System Future Scope
The system future scope of the medical store management system is the potential and possibility of further improvement and enhancement of the system in terms of features and functions. Some of the possible future scope are:
Artificial intelligence: The system can incorporate artificial intelligence techniques such as machine learning, natural language processing, computer vision, etc. to provide more advanced and intelligent features and functions such as recommendation systems, chatbots, image recognition, etc.
Blockchain: The system can incorporate blockchain technology to provide more secure and transparent features and functions such as smart contracts, digital signatures, distributed ledger, etc.
Internet of things: The system can incorporate internet of things devices such as sensors, actuators, RFID tags, etc. to provide more connected and automated features and functions such as inventory tracking, temperature monitoring, remote control, etc.
Cloud computing: The system can incorporate cloud computing services such as storage, computation, database, etc. to provide more scalable and flexible features and functions such as data backup, data analysis, data sharing, etc.
Conclusion
In conclusion, this project report has presented the design, development, testing, and deployment of a medical store management system that can automate and simplify the tasks of managing a pharmacy business. The system has various features and functions such as inventory management, sales management, customer management, and notification management. The system has been evaluated using various methods and metrics such as user feedback, usability testing, functionality testing, and performance testing. The system has shown various benefits such as improved efficiency, increased profitability, enhanced quality, and social responsibility. The system has also faced various challenges such as data security, data quality, user resistance, and technical issues. The system has also suggested various future scope such as artificial intelligence, blockchain, internet of things, and cloud computing. The system can be a useful and valuable tool for the medical store owners and managers to improve their business performance and service quality. d282676c82
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